Vitalist's Blog, The Net Effect

Vitalist's own blog, The Net Effect. Keep up-to-date with the latest happenings around Vitalist and GTD.

Email to Your Inbox, Now Available!
February 19th, 2007 / 56 Comments

I have to say, this has been by far the most requested feature from everyone using Vitalist. And we are happy to announce that you can now email your actions to your Vitalist Inbox! This should work pretty easily for everyone, but there are a few things you must update first. Here is a breakdown of how to setup your private email address:

Private Email Settings

  1. Go to Settings » Account
  2. Enter your Vitalist Username (alphanumeric characters only)
  3. Enter a 4-8 digit pin for security (this way not just anybody can email you items)
  4. That’s it. Your new private email address is username-pin@vitalist.com.
    (ex. matt-1234@vitalist.com)
  5. Ok. So now what? Just send an email to ‘username-pin@vitalist.com’, and anything in your Subject will become the action, and anything in the Body will be added to the notes. It’s that simple. Hopefully everyone will enjoy this feature.

    Previously: Vitalist Now Supports Google Gadgets

    Posted by Matt


Comments
  • From Vitalist - Another GTD Web App » Solo Technology on February 19th, 2007

    [...] [Update 2/19/07:Â Vitalist users can now send email to the Vitalist inbox!] [...]

  • From Chris on February 19th, 2007

    Oh, this is awesome news! I mentioned in a post last night how cool email to inbox would be.

  • From Matt on February 19th, 2007

    Thanks Chris. Glad you like it. It definitely makes it easier to add quick thoughts to Vitalist.

  • From tanja on February 20th, 2007

    Excellent! If you’d offer print-out of specific views like MyChores.co.uk (reviewed it shortly) and “sms /text to inbox” and I’d even upgrade to a paid plan!

  • From Kevin on February 20th, 2007

    Great! vodaphone Japan no longer exists. It is now Softbank.
    Can this be changed?

    Cheers

  • From Amy Cavender on February 20th, 2007

    Is there some difficulty with implementation? Once logged into my account, I set up a username and pin to create a private email. I sent several emails to that address three hours ago. Not one has yet turned up. Am I missing something?

  • From Matt on February 20th, 2007

    Amy, yes, there was a slight issue with the way different email programs where sending us mail. The issue looks to be resolved and you should see any messages you sent arrive in your Inbox.

  • From Amy Cavender on February 20th, 2007

    Thanks, Matt!

    I’m glad to know it wasn’t just “stupid user error.” I just double-checked my inbox, and the messages have indeed arrived. :-)

  • From Jeff on February 20th, 2007

    Very nice…

    Now, any chance this can be done from a Chat window using AIM or iChat? Being able to send single line action items to my inbox from my always open iChat window… I would name my next child Vitalist.

  • From Ben on February 20th, 2007

    I just started using vitlist this weekend and thought how nice this feature would be earlier today. What timing. Great news.

  • From Andrew Gross on February 20th, 2007

    Great idea. I tried about 1/2 hour ago. Email has not shown up but have not received any bouncebacks either.

  • From Matt on February 20th, 2007

    Andrew, please check to make sure you have both your Username and User Pin filled out in your settings.

  • From Andrew on February 21st, 2007

    Ah. Username. My bad :-( .

  • From techtalk on February 21st, 2007

    I’ve sent a few from my blackberry but have yet to see them show up in the in-box … any ideas? I do have a user name and pin set, and have not received any bounce-backs or anything … thanks all!

  • From Vitalist Updates » Solo Technology on February 21st, 2007

    [...] The first one was mentioned in their blog: Email to Your Inbox. Vitalist users can send an email to a special Vitalist address and the subject line becomes the action title, the email contents get appended to the Notes field. Very handy as just about anything electronic can send email these days. Now to build a robust/useful IM-to-email gateway… (note to self: search for that, maybe it already exists). [...]

  • From Andrew Hargreave on February 21st, 2007

    Now for something that would really useful for me: maybe allow the subject to be prefaced with a Project@Context and have it show up in the Dashboard.

    Ex:
    Personal@Home: Walk the dog
    Personal@Errands: Buy Milk
    Project1@Work: Mail Invoice

    Just a thought

  • From theTerran on February 23rd, 2007

    Works great! Thanks for the added functionality.

    While I’m here, let add my vote for the the extended functionality Andrew mentioned:

    Project@Context: subject

    Of course, Project: subject would work nicely too — especially if you offer the setting/option to NOT show project actions without contexts on the Actions view.

  • From Paul LeBlanc on February 24th, 2007

    This is great, and is working perfectly for me.

    If I upgrade, will attachments to emails be available?

  • From MikeDidIt on February 26th, 2007

    Give them an inch, and they want a mile :)

    Any plan to allow multiple actions to be sent in one e-mail? I have approximately 150 items I want to move from a competitor’s product but sending 150 e-mail messages, and then processing them one at a time, is too daunting to fathom.
    Thanks.

  • From pkrobin on February 28th, 2007

    I would like to be able to specify the project in the subject line and multiple actions in the body. I would be happy to flag everything as P: or A: or NA: if that helps. This would be great for brainstorming a new project and a bunch of actions then instantly adding them en masse to vitalist. The other items, context, etc can then be filled when processing as some of those require more thought.

  • From Jeff Ruday on February 28th, 2007

    Do you still aim to add e-mail “forwarding” to the features list in the near future? Thank you. Jeff Ruday.

  • From Matt on February 28th, 2007

    Jeff. We have just finished an update to the email feature, which should now allow you to forward the emails to your Vitalist inbox.

  • From Drew Lanning on March 1st, 2007

    Yeah, I’m not seeing my emails show up in the inbox, though they aren’t bouncing either.

  • From Matt on March 1st, 2007

    Drew, I will look into. Please send further support questions to support@vitalist.com.

  • From Jenna on March 5th, 2007

    I’m using Gmail and it’s not working for me either.

  • From Matt on March 5th, 2007

    Jenna, please send support questions to support@vitalist.com

  • From Dave on March 6th, 2007

    Hi – email to vitalist is great … thanks – especially cool is the self created username … it’s independent of your real user name, making it more secure & changeable in case spam becomes a problem. I sent a suggestion via Vitalist to you, before I saw this comment list … REgarding subject lines: most US wireless carriers don’t have a subject line in their SMS application. I use a Sprint Treo & while I can email vitalist just fine, even have a bookmark set up for it, It would be quicker to SMS the text … If you could either A) allow subjectless emails through, putting whatever is in the body to the title of the inbox item ( IF no subject, ITEM title = BODY ) & then just skip the note part or B) set up a character that would indicate subject in the email body, ie S: or the like ….. reason for all this is: capturing input on the road is super important these days, but true email on most wireless devices is a little pokey, about 20 – 30 sec after typing for the device to logon to the net, do the POP3 thing, & then close down again – & that’s on a smartphone, regular phones are worse, with their web interface. SMS, on the other hand, is super quick … usually about 5 sec to send the message & you are all done. Further, most devices are designed so that users can quickly create SMS messages. Basically, SMS is the quickest method of getting text from user to vitalist. Vitalist is great though, really, the most elegant online implementation of GTD that I’ve seen yet. Thanks for your good work. Cheers!

  • From Robert on March 6th, 2007

    Dave

    Good suggestion, we will try to get that to work.

  • From Tom on March 7th, 2007

    Hi,

    Few suggestions that I think would help a lot:

    (1) Can you add ability to archive projects, as opposed to deleting them? This way old actions and projects can be searched / referenced if I need to check how something went in the past. Also, archiving projects would remove them from projects dropdown on action assignment page.

    (2) On Settings -> projects page:
    (i) Specify # of opened / closed actions for each project
    (ii) Add ability to archive projects
    (iii) Add ability to see archived projects, and when shown, to unarchive projects

    (3) Automatically archive projects 3 days after all actions on projects were finished (#3 user-changeable)

    (4) When sending suggestion through “suggest” link, add some response to show this was accepted, and post suggestions somewhere I can check to see if it was approved, rejected or pending for follow-up.

    Vitalist is one of the best bones now, but if you keep adding little improvements to clear the few rough edges left, this tool will definitely become #1.

    Thanks!

  • From Tom on March 7th, 2007

    RE last post: “bones” = “GTD programs”. I was typing fast and thinking of something else.

  • From Chris on March 9th, 2007

    Suggestions for the entry of dates:

    Allow entry of “today”, “tomorrow”, etc. that will then translated into the correct date.
    Allow entry of dates as YYYYMMDD as well as YYYY-MM-DD as this simplifies the entry on mobile devices by allowing you to enter into numeric mode and not have to switch back to symbol mode to enter the “-” character. Saves many precious mobile thumbpresses and thus saves time.

    Cheers,

    Chris

  • From RaymonWazerri on April 20th, 2007

    Hey,
    I love what you’e doing!
    Don’t ever change and best of luck.

    Raymon W.

  • From RandyJones on April 25th, 2007

    Looks Like Dallas is in trouble!
    Phoenix might end up blowing them all away.

    PHX vs. Det. Hmmm..Could be interesting?

  • From MaryAnne on April 26th, 2007

    I’m not quite understanding what all
    this is supposed to be about?
    Must be me or something…

  • From nb1 on July 26th, 2007

    There is a bug in username registration field – it says alphanumeric but it really means alphabet. I tried a bunch of times with a number in that field ant he e-mails kept bouncing and it started working after I removed the numeral.

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